Introducing AI into your daily workflow can be a game changer, especially when it comes to email management. If you’re a Gmail user, you’ll be glad to know you can use Gemini, Google’s AI model, to streamline your email experience and improve productivity.

1 Enable the Google Workspace Gemini Extension

Like other powerful generative AI tools, Google’s Gemini can help with daily tasks such as brainstorming, writing, and research. However, one advantage Gemini has over other tools like ChatGPT, is its integration with Google Workspace, allowing you to access Gmail and other Workspace tools within Gemini.

This Gemini extension helps you get more personalized responses to your queries. To enable Google Workspace tools and access Gmail in Gemini:

1. Launch Gemini in your browser and make sure you have signed in to the same Google account you use for Gmail.
2. Go to Settings > Extensions. This will open a new window.
3. Toggle the Google Workspace extension and click Continue in the following pop-up.

Once enabled, Gemini can access your Gmail inbox and other Workspace tools, including Google Docs and Google Drive.

2 Use Gemini to Summarize Your Emails

You know those newsletters flooding your inbox, the ones you never get around to reading? You can keep up with these emails if you get Gemini to summarize them.

Here’s an example of how to summarize your emails in Gemini:

1. Type @ in Gemini’s text box and select Gmail.
2. Prompt Gemini to give you a summary of the newsletters received on a specific day or period e.g.
   

   @Gmail give me a summary of the newsletters I received this week

3. Go through the summary of your emails without needing to open Gmail. However, if you want to read the full thing, you can easily click on the link to a specific email and read it in your Gmail inbox.

You can also use Gemini to summarize emails from a specific sender. Simply type @Gmail in the text box and prompt Gemini to summarize an email from a specific sender or with a specific subject line. This can be useful for keeping track of important conversations without having to sift through multiple emails.

3 Find Specific Emails in Gemini

One of the best ways to use Gmail in Gemini is to quickly find a specific email. This saves you from endless scrolling and searching through your Gmail inbox, especially if you have a lot of emails to go through.

@Gmail
find all the emails from Dan Silvestre

You can prompt Gemini to find emails from a specific sender, date, or subject. Gemini will provide a list of relevant emails that match your search criteria. Click the link to the email to view it in your Gmail inbox.

4 Draft Emails in Gemini

Using Gemini to draft emails is another handy feature that can save you time. However, it’s important to edit the draft before sending it out, as Gemini may not capture all the nuances of your message.

Here’s an example of how to draft emails in Gemini:

1. Use the @Gmail command to prompt Gemini to list all the emails you received on a specific day.
2. Next, prompt Gemini to draft a response to an email from a specified sender e.g.
   

   @Gmail draft a response to the email from Caroline Dooner

3. You can edit the draft yourself or click on the Modify response option below the text to make it casual, professional, simple, shorter, or longer.
4. Once you are happy with the email, click on the Share icon below the text and select Draft in Gmail to export the draft to Gmail. From there, add the recipient and hit Send.

5 Turn Emails Into Actionable Data

Email should empower you to do your best work, which means, the less time you spend in your inbox, the more time you have for other tasks. One way Gemini can help you achieve this goal is by turning emails into actionable data.

Here’s how to turn emails into useful data:

1. Sort emails by date, sender, or subject. For example, you can use the @Gmail command to find all your emails about AI, utility bills, or receipts during a specific period e.g.
   

   @Gmail find all my emails about AI this year

2. Gemini will provide a list of related emails. However, you may find it more practical to have this information organized in a table with dates (or other criteria). This gives you a better overview of the information. e.g.
   

   Organize the above information in a table with dates

3. You can make this information more actionable by exporting this data to a spreadsheet. However, you don’t need to copy and paste each email separately. Instead, click Export to Sheets at the bottom of the table to automatically create a spreadsheet using Google Sheets.
4. Alternatively, click on the Share icon below the table and select Export to Docs if you prefer to have this information in a document format. You can also use this feature to extract data from a specific email and automatically organize it on a spreadsheet.

These Gemini tricks are just a few examples of how you can optimize your Gmail experience and increase productivity. You can play with different prompts to discover more ways to stay on top of your emails and work in Gemini.